PainPhysicians.Org - Virtual Pain Center - Quick Start Instructions

To start using the system, you must first create a new patient. From the physician controls menu, choose the following:

	Quick - Start Instructions
	To start using the system, you must first create a new patient. From the physician controls menu, choose the following: Create new patient (enter the patient’s first and last name). Enter the patient’s email address. Create a unique username and password for the patient. Be sure to write this information down and give it to the patient. (When the patient logs into their account, they can print an ID card with which displays the username and password). The next step is to go to the patient’s account controls page. This is an important step! The demographic information for the patient must be inputted. This can be done by you or someone from your office staff. Click on the “Demographic Information” link and input the required data. This is a very important step. The information inputted here will automatically transfer onto your encounter pages. Another way to input demographic information is to have the patient log into his/her account. They can then enter the information from “demographic data” link. Either way, this information must be inputted before any encounter / appointment forms are filled out. Create an appointment for the patient from the appointment book function. After you do this, you will see the appointment under the “Pending Appointments” header. At this point, the patient can pre-fill out the intake form by logging into their account or by you or your office staff at the time of the actual encounter. See next step. The patient will then log into his/her account and fill in the forms pertinent to the appointment. This can be done at the patient’s home over the internet or in the waiting room of your office on the day of the appointment. When the patient shows up for the appointment, you can access the patient’s file and the information they submitted will already be pre-filled in. You just need to add your remarks, physical exam information, and assessment and plan. You can save incomplete forms by hitting the “save and edit later” button or if you are satisfied you can hit the “Submit” button. Once you hit the submit button, no further modifications can be made. Once finalized, a time/date stamp will be printed on the form. Quick Forms vs. the Fully Functional EMR There are two different tools for you to choose from when deciding what type of form your wish to fill out. These two systems are completely separate entities and do not work together. Information inputted via Quick Forms cannot be integrated with the fully functional EMR under the Physician Controls header. Quick Forms is our old system. We have not removed it for the simple reason that some physicians have become very comfortable with this system. Quick Forms is a simple form generator using pre-made templates. It is not a fully functional EMR system it is only a form generator meant for those who wish to print out a form and use the printed form to place inside the paper record. Quick Forms cannot make appointments, track outcomes, or have patients enter their information from home. We encourage all new users to use the fully functional EMR system. When to use Quick Forms Use this system when you want to create on the fly forms from templates. These are suitable for patients you plan to see only once or twice. Please note, we encourage you to use the fully functional EMR instead of the Quick Forms function. Sub-Users A sub-user is someone associated with your practice. Examples include secretaries, front/back office personnel, nurses, PAs, fellows, residents, and medical students. These users have access to most functions that you (the physician) do. However, all forms will need to be co-signed by you (the physician).

Create new patient (enter the patient’s first and last name). Enter the patient’s email address. Create a unique username and password for the patient. Be sure to write this information down and give it to the patient. (When the patient logs into their account, they can print an ID card with which displays the username and password).
The next step is to go to the patient’s account controls page.
This is an important step! The demographic information for the patient must be inputted. This can be done by you or someone from your office staff. Click on the “Demographic Information” link and input the required data. This is a very important step. The information inputted here will automatically transfer onto your encounter pages. Another way to input demographic information is to have the patient log into his/her account. They can then enter the information from “demographic data” link. Either way, this information must be inputted before any encounter / appointment forms are filled out.
Create an appointment for the patient from the appointment book function. After you do this, you will see the appointment under the “Pending Appointments” header. At this point, the patient can pre-fill out the intake form by logging into their account or by you or your office staff at the time of the actual encounter. See next step.
The patient will then log into his/her account and fill in the forms pertinent to the appointment. This can be done at the patient’s home over the internet or in the waiting room of your office on the day of the appointment.
When the patient shows up for the appointment, you can access the patient’s file and the information they submitted will already be pre-filled in. You just need to add your remarks, physical exam information, and assessment and plan. You can save incomplete forms by hitting the “save and edit later” button or if you are satisfied you can hit the “Submit” button. Once you hit the submit button, no further modifications can be made. Once finalized, a time/date stamp will be printed on the form.

There are two different tools for you to choose from when deciding what type of form your wish to fill out. These two systems are completely separate entities and do not work together. Information inputted via Quick Forms cannot be integrated with the fully functional EMR under the Physician Controls header. Quick Forms is our old system. We have not removed it for the simple reason that some physicians have become very comfortable with this system. Quick Forms is a simple form generator using pre-made templates. It is not a fully functional EMR system it is only a form generator meant for those who wish to print out a form and use the printed form to place inside the paper record. Quick Forms cannot make appointments, track outcomes, or have patients enter their information from home. We encourage all new users to use the fully functional EMR system.

Use this system when you want to create on the fly forms from templates. These are suitable for patients you plan to see only once or twice. Please note, we encourage you to use the fully functional EMR instead of the Quick Forms function.

A sub-user is someone associated with your practice. Examples include secretaries, front/back office personnel, nurses, PAs, fellows, residents, and medical students. These users have access to most functions that you (the physician) do. However, all forms will need to be co-signed by you (the physician).